Introduction

These guidelines will help provide a degree of consistency, quality, and a general direction regarding how the school district will be represented to the local Internet community and beyond. These guidelines should help prevent future situations, which may cause embarrassment or even a lawsuit for the district. They will address web page content, overall responsibility, potential contributors, quality, technical standards, student protection, server access, and a statement of ownership and responsibility.

The district’s web presence represents us to a potentially greater audience than any other medium. Our collection of electronic documents can be an excellent way to provide information about the district.

Protocol/Responsibility

  • Each school is responsible for the content and timely updates of their pages. The District Technology Department will offer support for designated staff members.
  • It is strongly encouraged that each building/program administrator designates a Web Page Point of Contact for that building/program. The members’ names need to be submitted to the Director of Technology prior to September 1st of each year.
  • Each web page will have a designated "author" who has primary responsibility for developing and maintaining the content and presentation of the page(s). It is the responsibility of the author to maintain the integrity of the page(s).
  • The authoring or supervising teacher is responsible for appropriate content. Regarding the question of quality or propriety of Web Page material, appearance, or content, the judgment of the administration, or Web Master will prevail.
  • Training will be provided by the District Technology Department as needed.

Requirements

  • Pages that contain time-sensitive information, such as calendars, school events, and staff information must be updated monthly to ensure current, accurate information.
  • Web pages must be checked monthly for accuracy, up to date information, and to make sure links are workable.
  • The Central Dauphin School District web servers are for educational use only. Contents of the site should give information and promote school activities (PTO, classes, staff, departments, sports, school projects, calendars, volunteering opportunities, etc.). Information concerning non-school sponsored activities or student groups may not be posted to the school’s web pages.
  • External links contained on the school's page(s) must be appropriate and relevant to the curriculum and purposes of the school. External links should be only to professionally hosted sites. Each web page designee is responsible for their links they create on the websites. External links in question should be submitted to the Director of Technology.
  • All official school and district sites must be hosted on CDSD web servers.
  • Files hosted on the CDSD web server(s) and hyperlinks from these files should not contain information that is in violation of (or promotes the violation of) any district policy or regulation nor any local, state, or federal regulation or law, including the districts’ AUP.
  • Unauthorized use of copyrighted material is prohibited. Copyright and trademark laws apply to electronic publishing as well as to print publishing. Permission to use information, graphics, or photographs must be obtained if the district is not the copyright owner. Acknowledgment of such should be placed on the site.
  • Prohibited items include:
    • Personal information about staff and parent volunteers including non-district e-mail addresses, non-district mailing addresses, and non-district phone numbers except as approved by the building principal.
    • Student personal contact information of any kind (You may use first name and last initial).
    •  Links to non-professional, staff, volunteer, or student personal home pages (ex. Yahoo, Comcast, aol, etc).
    • Links to “non-official” CDSD related sites that are hosted on remote/external (non-district) web servers without approval from the Technology Director or designee.
    • Sites that are in conflict with the objectives of Central Dauphin School District.
    • “Guest books,” “chat areas,” “message boards,” or similar.
    • Links to sites that are not accessible inside the network (through the filter).

Web Publishing Recommendations 

The following information should be included on school pages:

  • Welcome from the principal
  • General information about the school (namesake, history, when the school opened, last renovation, etc.)
  • Event information (calendar, upcoming meetings, special programs, days off, early release days, etc.)
  • PTO information (officers and board members with phone numbers so that newcomers can access them, events, programs, and volunteer opportunities)
  • Pertinent information from student and parent handbooks (policies and procedures on attendance, discipline, tardiness, etc.)
    • Copy of school newsletter
    • Link to attendance area information
    • Link to test score information
    • Recognition of students and teachers
    • Parenting information to help parents tutor or assist their children
    • Fundraising activities
    • Student work may be posted on the website.
  • Use of consistent style on the school’s main pages.
  • Schools should place a link to the district’s curriculum home page.
  • Pages should be sized so they will display properly in a variety of screen resolution.
  • Fonts should be one of the Standards: Verdana, Times Roman, Arial, Tahoma, or Comic Sans MS. All websites are set to Verdana by default.
  • Page titles should be either Font Size 4 (14pt) or Font Size 5 (18pt).
  • Page content should be no bigger than Font Size 4 (14pt), and no smaller than Font Size 2 (10pt).
  • DO NOT USE UNDERLINES! Use of underlining is restricted. According to ADA regulations, underlining should only be used to denote links.
  • Use of scrolling Marquee text is restricted to classroom pages only. Scrolling text can be difficult and time-consuming to read and should be avoided when displaying important information
  • Avoid color schemes or backgrounds that make the information on the page hard to read.
  • Colors should be “web safe” as much as possible, so they will display properly in 216 colors.
  • Avoid using white text or links (white is difficult to print).
  • Graphics should be used judiciously.
  • Animated GIF files should be used very sparingly and need to be relatively small.
  • All text should employ correct grammar, mechanics, and usage according to the rules of Standard American English.

Teacher page minimum standards:

  • Teacher Name
  • Subjects taught (all levels)
  • Textbook links and logon credentials (if available)
  • Email address of teacher
  • Best time for parent to call teacher during the school day and phone number
  • Teacher code for Homework Hotline (if available)
  • Major class projects
  • Daily Homework (Recommended) 

Student information publishing guidelines:

  • School webpages can include student group pictures (excluding students in the group that have a signed a media release form restriction). 
  • When possible try to stay away from individual student photos.
  • Only the first name should be used in published student work on the Internet.
  • Pictures that are a part of student publishing should not include identifying information.
 
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